TimeLog makes working with prepaid hours easy for the agency
8 min read
TimeLog provides Einfach bookkeepers with the opportunity to better price new customers and at the same time have the billing basis ready when they need it.
Einfach assists its customers with financial guidance and offers a 360 service on everything related to finance. From invoicing to salary administration and bookkeeping.
With TimeLog, she can find detailed information on the work done for similar customers in the past and hit the right price.
Comments on time trackings form the basis for price estimates
In Einfach, the employees track the time they spend on work for the customers in TimeLog. At the same time, they write comments on their registrations.
It creates transparency for the actual work done for the customers, and it forms the foundation for price estimates for new customers.
”Many use the number of receipts when they provide an estimate. But you do not get the comments in this way and cannot see the work complexity. Should we e.g. gather receipts directly from the supplier?
I often go back and look at similar customers to see how we spent our time”, says Grith Høegmark.
Several of the customers also use TimeLog, and the integration to Visma e-conomic, like Einfach.
"For our customers, it provides huge value that they can transfer projects between TimeLog and e-conomic. It makes it easy to send the invoices.”
The time registration creates visibility and invoicing potential
Einfach helps its customers with all aspects of financial management. This means that often extra tasks appear in addition to the already agreed tasks.
With TimeLog, the employees add comments to all their work which is in addition to the regular tasks.
”You track time on the right tasks and add comments for everything extra. It is important for us when we provide full service, and it reflects directly on the invoices. This means that our employees can help with the extra tasks without us creating new contracts”, says Grith Høegmark.
At the same time, the invoicing potential is always available, as the time registrations are logged in TimeLog and can get transferred directly to Visma e-conomic through the free integration.
”The integration to e-conomic is good. It is very easy to send the invoices.”
TimeLog’s reports provide key figures
Einfach helped several of their customers implement time registration matching their company, including TimeLog PSA.
Grith Høegmark points out the reporting as one of the reasons Einfach uses TimeLog.
”TimeLog provides good reporting opportunities. I get the figures I need”, she says.
At Einfach, they exploit the digitalisation’s options for real-time reporting and analysis. With updated financial key figures, they create a basis for decisions for the customers, which is only possible with real-time data. And it calls for digital tools.
”We need to move away from historical data. We need to make it simple and get the figures as quickly as possible. Then the customers can react to the information immediately.”
Among TimeLog’s reports, it is especially the analysis of the employees’ internal and external time, that Grith Høegmark uses herself to see how Einfach performs.
A thorough system and an open organisation
Einfach has used TimeLog for the past 12 years and has experienced the development the company has been through.
Among other things, Grith Høegmark emphasises that TimeLog has opened up and seeks dialogue with the customers.
”If I should add a headline to TimeLog, I would say it is a thorough and solid system. And they have an open service and get close to their customer. They would like to be available and receive input from the customers,” Grith Høegmark says.
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