Skip to the main content.

Time tracking
Build your perfect data foundation for spotless invoicing and deep business insights with easy time tracking.

Project management
Be a world champion project manager. Keep your projects on track - and profitable.

Resource management
Efficiently staff projects and run a predictable business with confidence.

Insights & Reporting
Get smarter - faster - to make clever decisions for long-term growth impact.

Project accounting & Invoicing
Invoice everything - fast and accurate - while staying on top of project finances.

Staff & Salary
Give accountants and HR an intelligent tool to eliminate draining administration.

Financial Systems
TimeLog offers standard integrations for all your favourite financial systems. Save time and reduce manual tasks.

Payroll Solutions
TimeLog offers standard integrations for multiple payroll solutions. Get easy salary administration and only enter payroll information once.

Add-ons
Track time automatically via Outlook, use gamification or find another add-on that can support your business.

Multiple Legal Entities
You can create synergy between your departments and across borders and offices with the Multiple Legal Entities module from TimeLog. 

Business Intelligence
Utilise the insights you get from TimeLog to the fullest. Our system is ready to integrate with multiple BI solutions.

Partner Integrations
TimeLog PSA is part of a large ecosystem. Get an overview of all the partner integrations in the TimeLog family.

Economy department
Save 1-2 days a month on your invoicing process.

Project teams
From planning to execution and evaluation. Robust tools for every project manager.

Management teams
Create a performance-driven culture with solid reporting capabilities.

Large enterprises
Enhance operations and performance across entities, countries and departments.

NGOs and non-profit organisations
Simplify internal processes, spend less time on administration, and get documentation in place - at a discounted rate.

Blog
Get inspired to run an even better business with articles, guides and analyses.

Guides, podcasts and webinars
Get access to templates, guides and webinars that help and inspire you.

Help Center
Looking for help material and user guides to the TimeLog system? Look no further. Find all the help you need now.

Resource - EU Working Time Directive - Header

Try 30 days free

Get a single source of truth
Discover how companies maintain a single source of truth across borders, departments, and currencies.

Get integrated
Discover the advantages customers gain from utilising our integrations and API. 

Reporting in real-time
Explore how others leverage reporting to optimise their processes and make informed decisions.

Get started with resource planning
Discover how other companies thoroughly grasp their resources and enhance their ability to predict future trends.

Improved project financials
This is how the efficient financial toolbox from TimeLog helps project managers and CFOs improve their project financials.

Faster invoicing
Discover how other companies have slashed the time spent on invoicing by 75% - and uncover how you can achieve the same efficiency.

The Story of TimeLog
Get insights on TimeLog and how we can help you grow and evolve your business.

Employees
See who shows up every day to deliver the best PSA solution.

Career
What's life like at TimeLog? Are we hiring? Get the answer here.

Partner
Create even more value for your customers, as well as ours, as a TimeLog Partner.

Premium Service
Online Help Center, tailored onboarding and support from Day 1.

Corporate Social Responsibility
We work to ensure a positive impact on planet, people and businesses.

Security and GDPR
Learn more about how we work to keep your data safe and provide maximum security.

3 min read

5 of the biggest project management mistakes

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

5 of the biggest project management mistakes

Consultancies typically work for numerous clients either on a retainer, fixed price project, or time and material, invoicing the clients for the time spent on creating and delivering value. This nature of work demands a strict overview of all the projects, deadlines and finances, which can be remarkably difficult.

Luckily, there are efficient ways to handle most of the challenges. The first step is to make sure you are not making any of these big project management mistakes. 

1. Not having a detailed plan of the project

The main condition for any project to be successful is having a well-thought-out plan before the project is launched. The plan should not be a simple list of tasks, it should act as a road map for everyone involved to know exactly where to start and which path to follow.

Without a detailed plan, it is impossible to see how different tasks relate to one another. Consequently, you may end up losing precious time, realising that one task needed to be finished before another could start. It is crucial to break the project down into separate tasks, set precise deadlines for each of them, and create workflows to see how the tasks are intertwined.

2. Relying on inaccurate estimates

When planning a project, time and money are the most important aspects that need to be covered. Due to the overload that consultancies are commonly experiencing, the effort dedicated to time planning and financial project management is often insufficient.

Project managers are time-pressured into relying on gut feelings, vulnerable to biases. Not to mention how easy it is to forget to plan time for unexpected tasks or unpredictable costs.

Treating estimates as straight facts, and, even worse, presenting them as such to clients, is another project management mistake. When it comes to deviations from cost or time estimates, you either have to account for the difference out of the company’s pocket, which has a negative effect on your return on investment (ROI), or charge clients more than you proposed, which can harm the company’s reputation.

3. Letting unplanned tasks get out of hand (aka “scope creep”)

Failing to define the project’s scope commonly results in uncontrolled changes or additions to the initial project’s scope, causing a misdirection of focus and overstepping both timeline and budget constraints. This is known as “scope creep” and is a sign of a projects being out of control.

Consultancy agencies are particularly exposed to scope creep. Naturally, there is an interest in keeping all clients happy, which makes it difficult not to give in to their additional requests (“just a small website update”, “a slight change in design”, etc.). If these seemingly innocent extra requests get out of hand, they delay scheduled activities and boost costs, eventually resulting in project delays or even project failure, especially when offering services with fixed price invoicing. These negative effects may spill over into other projects as well.

Whenever there is a need to change or broaden the original scope, the project manager should first work out the effects on timeline and budget, and the client should agree to any extra charges.

4. Not monitoring the project’s progress

This mistake relates to our previous point; by keeping a tight watch on the project’s progress, it is possible to eliminate scope creep. On the other hand, changes to the initial plan and scope of the project can sometimes be beneficial or even necessary. Thus, the need for changes must be recognised at the right time, and everyone involved in the project must be kept in the loop.

To assure this, the project manager must 1) always keep track of the status and progress of the project, 2) making sure the deadlines are met, 3) potential risks avoided, and 4) new opportunities taken advantage of.

5. Inefficient invoicing management

Having a sufficient overview of all the different types of invoicing agreements and invoicing methods can be difficult. Important aspects of financial project management, like handling the status of invoices, reacting to overdue payments, renegotiating contracts, and knowing the cash flow, are often neglected, leading to the work not getting valued properly.

When the bookkeepers are left on their own to handle the project finances, errors in the invoicing and payment delays are bound to happen.

The project manager has the best idea of which invoicing method works best for each client, and how the created value should be distributed among tasks and employees. He/she must find the most suitable invoicing agreement for each client, and change it when necessary. For example, if a consultancy experiences a lot of scope creep with a client on a fixed price invoicing contract, it would be beneficial to switch to a different invoicing method, or combine it with a time and material contract for all the extras provided.

Make it right!

Consultancies basically offer time in exchange for money, so it all comes down to efficient planning and tracking of these two vital resources. Project managers often struggle with keeping a sufficient overview of the situation. This is where we help!

When your employees and team members track time in TimeLog:

  1. Your project finances are instantly updated, so you have a real-time overview and control of both the project’s time AND finances;
  2. You can create invoice drafts for the bookkeeper, minimising errors and saving time, with automated project invoicing;
  3. You get a continuous access to all necessary data that present the basis for future projects
 
Agile project management: The project manager's guide to success

Agile project management: The project manager's guide to success

6 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
Project management in Excel – is it enough?

Project management in Excel – is it enough?

7 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
5 KPIs that improve with efficient resource management

5 KPIs that improve with efficient resource management

1 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
You have heard about ERP, but what about PSA software?

You have heard about ERP, but what about PSA software?

7 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
Project Management 101: Understanding the Project Lifecycle

Project Management 101: Understanding the Project Lifecycle

6 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
10 things you need to know about time tracking in Excel [Free template]

10 things you need to know about time tracking in Excel [Free template]

6 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
Comparing the Best Project Management Tools in 2024

Comparing the Best Project Management Tools in 2024

15 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
Guide: Resource management [4 things you need to get right]

Guide: Resource management [4 things you need to get right]

8 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now
The effective project plan: the project manager's ultimate guide

The effective project plan: the project manager's ultimate guide

25 min read

Learn how to avoid 5 of the biggest project management mistakes and save your future projects.

Download now